Privacy policy

This privacy policy applies between you, the User of this Website, and Open Policy Ltd, the owner and provider of this Website.

Open Policy Ltd takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. Please read this privacy policy carefully.

Definitions and interpretation

1. In this privacy policy, the following definitions are used:

Data

Collectively all information that you submit to Open Policy Ltd via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;

Cookies

a small text file placed on your computer by this Website when you visit certain parts of the Website and /or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);

Data Protection Laws

any applicable law relating to the processing of Personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;

GDPR

the General Data Protection Regulation (EU) 2016/679;

Open Policy Ltd , we or us

Open Policy Ltd, a company incorporated in England and Wales with registered number 11529745 whose registered office is at Fora, 210 Euston Road, London, NW1 2DA, United Kingdom;

the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;

User or you

any third party that accesses the Website and is not either (i) employed by Open Policy Ltd and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Open Policy Ltd and accessing the Website in connection with the provision of such services;

Website

the website that you are currently using, https://ari.org.uk/, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

2. In this privacy policy, unless the context requires a different interpretation:

  1. the singular includes the plural and vice versa;
  2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
  3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
  4. “including” is understood to mean “including without limitation”;
  5. reference to any statutory provision includes any modification or amendment of it;
  6. the headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

3. This privacy policy applies only to the actions of Open Policy Ltd and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

4. For purposes of the applicable Data Protection Laws, Open Policy Ltd is the “data controller”. This means that Open Policy Ltd determines the purposes for which, and the manner in which, your Data is processed.

Data collected

5. For viewers of the site, we don’t collect any personal data.

6. For users who have registered accounts on the site, we may collect the following information about you:

  1. Name;
  2. Email address;
  3. Department or Organisation;
  4. Date of last login;
  5. Your site usage activity

Our use of Data

7. Your Data may be used for the purposes of running the ARI database on behalf of the UK Government. This includes maintaining the functionality of the website, resolving support or technical issues, monitoring usage of the site, and for any other UK Government purposes. When you create an account , the legal basis for this Data processing is consent and performance of a contract.

Who we share Data with

8. We may share your Data with the following groups of people:

  1. our employees, agents and/or professional advisors;
  2. UK Government employees, agents and/or professional advisors

Keeping Data secure

9. We will use technical and organisational measures to safeguard your Data, for example:

  1. access to your account is controlled by a password and a user name that is unique to you;
  2. we will store your Data on secure servers.

10. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: support@overton.io.

11. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

Data retention

12. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.

13. At any time you are able to delete your account which will also delete any Data associated with it.

14. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your rights

15. You have the following rights in relation to your Data:

  1. Right to access – the right to request
    1. copies of the information we hold about you at any time, or
    2. that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
  2. Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
  3. Right to erase – the right to request that we delete or remove your Data from our systems.
  4. Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.
  5. Right to data portability – the right to request that we move, copy or transfer your Data.
  6. Right to object – the right to object to our use of your Data including where we use it for our legitimate interests.

16. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: support@overton.io.

17. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/.

18. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

Links to other websites

19. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control

20. Open Policy Ltd may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Open Policy Ltd. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.

21. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

Cookies

22. This Website does not place and access Cookies for this site.

Changes to this privacy policy

23. Open Policy Ltd reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.

You may contact Open Policy Ltd by email at support@ari.org.uk